Official Housing Partner
Showcare is the only approved official Housing Partner for XPONENTIAL 2025. Unauthorized housing companies may contact you and advertise cheaper rates or imply that they are affiliated with XPONENTIAL 2025. If any company contacts you that is not Showcare, we encourage you not to provide any information to them.
Accommodation can be booked at the same time as your Registration. Special rates and added complimentary amenities will only be available to delegates who book through the official Housing Partner.
You should book your hotel room early to take advantage of the special room rates, which are subject to availability.
Housing Piracy Warning
Please beware of housing piracy companies. They often contact our customers to book rooms through their channels and by claiming they control the rooms for the event. They do not. These companies charge non-refundable deposits from the moment you book their rooms, thus making it impossible for delegates to cancel their reservations. Sometimes, rooms are not booked, but payment has been made. The event website is the only way to register and book hotel accommodation.
Housing Policies and Important Dates
Room Guarantee:
- All hotel rates are quoted in USD and exclude tax. Hotel room rates are subject to applicable taxes that are in effect at check-out time.
- A credit card is required for each reservation and must have an expiration date on or after May 2025. The hotels may charge a one-night room & tax deposit using the credit card on file before check-in. The credit card must be in the name of the guest or a 3rd party authorization may be required. Your room is not reserved if you do not provide a valid credit card.
- US government employee ID card may be required upon check-in at the hotel for government room rate validation.
- You will receive an email from your hotel with your confirmation number approximately 2 weeks before arrival. If you do not receive it, please check your spam folder before contacting your hotel.
- The organizer takes no responsibility should a room preference not be available at check-in. Please visit the hotel websites for check-in and check-out times. Should you need to arrive early, please book an additional night; early check-in requests cannot be guaranteed.
- Each guest must present a valid credit card upon check-in.
Cancellation & Changes Policy:
- The XPONENTIAL 2025 Housing Bureau will accept new hotel reservations, changes, and cancellations until 9 AM CST on Wednesday, April 23, 2025, or until rooms sell out, whichever comes first. To ensure the hotels have the most-up-to date information, please re-access your registration/housing account before the above cut-off date. After the cut-off date, no cancellations or changes can be made while reservation information is being prepared and transferred to the hotels. As of Tuesday, April 29, 2025, cancellations or changes must be made directly with the hotels. Change requests will be made on a space-available basis.
- Cancellation requests received by the hotel 72 hours or less before arrival and no-shows will forfeit the one-night room & tax deposit, and the rest of the stay will be canceled. XPONENTIAL 2025 is not responsible for no-shows or early departure fees charged by the hotels or rooms resold due to non-arrival.